Clark County Auditor, John S. Federer, announced today that his office will be sending out the first of three waves of mailers to property owners this week which will contain important information about property values and the 2013 Property Reappraisal. “As your County Auditor, I am required by Ohio law to reappraise real property at its estimated fair market value once every six years” explained Mr. Federer. “This notice will outline the reappraisal process, address many frequently asked questions, and show property owners the “tentative” 2013 market value which has been determined for their properties.” The first wave is scheduled to be mailed on September 3rd followed by a second on September 16th and the final mailing on September 27th. “Please don’t disregard this as junk mail,” urged Mr. Federer. “It’s extremely important that you review the information contained in this notification. The reappraisal of property for tax purposes is an important and sensitive issue. I want to assure you that every effort has been made to ensure that fair and accurate values have been placed on your property.”
After reviewing the information should property owners have questions or concerns, they are urged to call the Auditor’s Office for an appointment to discuss their tentative values with a staff member. These appointments will be made during the Open Book Period from September 25th to October 25th and will be scheduled in various locations throughout the County including WorkPlus of Clark County, Springview Government Center, Enon Library and New Carlisle Library. Those property owners requesting an appointment will be asked to provide supportive documentation.
The Auditor has been making presentations to groups throughout the County to educate constituents on the reappraisal process and to answer questions. For additional information, please visit the Auditor’s website at www.clarkcountyauditor.org , on Facebook at ‘Clark County Auditor’, or you may call or visit the office at 31 N. Limestone Street, 2nd Floor, Springfield, Ohio (937) 521-1878.
Sealed proposals will be received by the Board of County Commissioners, Clark County, Ohio, in the Office of the Clerk to the Board of County Commissioners, 50 East Columbia Street, P.O. Box 2639, Springfield, Ohio 45501, UNTIL THURSDAY, AUGUST 22, 2013, AT 10:00 A.M. for the Clark County Accounting and Payroll System.
Request for proposal documents are on file at, and may be obtained from, the Auditor’s Office, Clark County, Ohio, 31 North Limestone Street, Springfield, Ohio 45502. Contact Bob Vanderhorst at 521-1871 or firstname.lastname@example.org to obtain proposal documents.
Each proposal shall contain the full name and address of each person or company submitting the proposal. All proposals must be submitted to the Clerk’s Office of the Board of County Commissioners, County Offices Building, 50 East Columbia Street, P.O. Box 2639, Springfield, Ohio, 45501-2639, NO LATER THAN THURSDAY, AUGUST 22, 2013 AT 10:00 A.M. Proposals will be opened by the Clerk in public session at approximately 10:00 A.M. on August 22, 2013 in the Commission Conference Room, Fifth Floor, County Offices Building, 50 East Columbia Street, Springfield, Ohio. Proposals are to be clearly marked on the outside of the envelope in the lower left hand corner “RFP for the Clark County Accounting and Payroll System”. The name and address of the person or company submitting the proposal shall also appear on the outside of the envelope.
The County reserves the right to reject any and all proposals and to waive any defect in a proposal that does not materially alter the proposal.
Please note the County is exempt from all Federal, State, and Local Sales and/or Excise Taxes.
Attention to all persons or companies submitting proposals is called to the following requirements: compliance with Equal Employment Opportunity policies; signing of Non-Collusion Affidavit, Personal Property Tax Statement, Non- Discrimination Form, and Affidavit in Compliance with Section 3517.13 of the Ohio Revised Code, and their return with the proposal. The person or company submitting the proposal that is accepted must also submit a performance bond and meet the County’s insurance requirements (requirements are included in the request for proposals documents).
The proposal shall be accompanied by a bond or certified check, cashier’s check, or money order on a solvent bank or savings and loan association. Proposal security furnished in bond form shall be in the full amount of the bid, which shall be issued by a surety company or corporation licensed in the State of Ohio to provide said surety. Proposal security in the form of a certified check, cashier’s check, or money order shall be in an amount equal to five percent (5%) of the proposal cost, made payable to the Board of Clark County Commissioners. Failure to submit a proper Proposal Guaranty will automatically invalidate the bid.
You may view this notice on the Board of Clark County Commissioners web site by going to www.clarkcountyohio.gov and clicking on the Notices/Hearings link or you may enter http://www.clarkcountyohio.gov/bids.aspx. This notice will also be posted on the State of Ohio Public Notice Website. You can view it by visiting http://publicnotice.ohio.gov/.
By order of the Board of County Commissioners, Clark County, Ohio
Megan Lokai, Clerk
News-Sun: July 18, 2013
John S. Federer, Clark County Auditor, announced that he will hold public information sessions throughout the County to inform and educate the public on the 2013 Revaluation and to answer any questions.
The meetings will take place at:
August 8 - Kenton Ridge High School – 7:00 p.m. – 4444 Middle Urbana Rd., Springfield
August 13 - Northeastern High School – 7:00 p.m. – 1480 Bowman Rd., Springfield
August 14 - Greenon Schools – 7:00 p.m. – Indian Valley Middle School, 510 Enon-Xenia Road, Enon
August 26 – Council of Neighborhood Associations (CONA) – 7:00 p.m. – City Hall, 76 E. High St., Springfield
August 28 - Northwestern Schools – 7:00 p.m. – New Jr./Sr. High School – 5610 Troy Rd., Springfield
August 29 - Tecumseh Schools – 7:00 p.m. – Tecumseh High School Auditorium – 9830 W. National Rd., New Carlisle
September 4 – Clark-Shawnee Schools – 7:00 p.m. – Shawnee High School Media Center, 1675 E. Possum Rd., Springfield
The information sessions will include a presentation by the county auditor’s office on the revaluation process and the steps the office takes in assessing property values. In addition, there will be time for questions following the presentations.
“My goal is for attendees to leave the information sessions with a better understanding of the home valuation process,” said Federer. “As your county auditor, it is my responsibility to value real property fairly and accurately. Property owners have an important role to play in the process by providing input and feedback on property assessments. These information sessions are a continuation of my commitment to accessibility and openness to taxpayers.”
Property owners seeking additional information may visit the county auditor’s website at www.clarkcountyauditor.org, on Facebook at ‘Clark County Auditor’, or may visit the county auditor’s office, located at 31 N. Limestone Street, Springfield, Ohio.
Clark County Auditor John S. Federer has been invited to join Dave Yost, Auditor of State, on his Regional Advisory Board. As a member of the Board, Auditor Federer will have an opportunity to help define and implement better practices both for the State Auditor’s Office and for local governments. Additionally, he will assist in the implementation of new initiatives, careful review of existing ones, and brainstorming ways to increase productivity throughout the state.
Regional Advisory Boards are made up of community leaders throughout Ohio who provide valuable insight to the Auditor of State on all topics relating to the operation of the office and the conduct of state policy. Liaisons in eight regions schedule periodic meetings where board members and Auditor Yost discuss and evaluate current and future topics of interest. Some of these ideas are captured at www.SkinnyOhio.org which Auditor Yost established in 2011 to help in the continuation of creating a smarter, streamlined government for Ohio.
County Auditor John S. Federer is warning property owners to beware of companies offering to assist with valuation appeals.
ValueAppeal, LLC of Seattle is one of several companies mailing letters to area residents saying they could be overpaying their taxes because “the County” value of their property might be in error. “I have seen solicitations that say owners could be overpaying by thousands of dollars”, said Federer.
Some mailings offer what some companies term “a custom report”. One charges $159. Federer said owners can do the research on their own and can file an appeal for no charge with the Board of Revision (BOR).
“We often advise homeowners to contact a Realtor who is active in their area for an independent opinion of their value as a first step,” he said. “They can also review recent sales of comparable properties on our website www.clarkcountyauditor.org”.
“The information is available and easy to access,” said Federer. “Why pay some out-of-town company to provide what anyone can get at no cost?” he asked. He said similar letters have been mailed to property owners in counties across the state.
He noted that no one can offer a “guarantee” or “a very high likelihood” of a value reduction. “Promises of ‘risk free’ filings are extremely misleading. Each case is considered on its merits and the BOR can increase a value”, he said. “Filing a BOR complaint is the initiation of a legal proceeding. Potential filers are urged to carefully review the instructions we provide to best present their case,” he added.
The BOR is a three-member board which includes a County Commissioner, the County Treasurer and the Auditor.
Auditor Federer will complete a full reappraisal in 2013. The 2013 values become effective with the first tax bill in 2014. Owners who believe their value is inaccurate should make sure their BOR complaint forms are received by the Auditors office by 4:30 pm on Monday April 1st.
Complaint forms and instructions are available from the Auditor’s office or may be accessed on the Auditor’s website.
NOTICE TO TAXPAYERS
DELINQUENT TAX LIST
NOTICE IS HEREBY GIVEN by the County Auditor of Clark County, Ohio as required by Section 5721.03 of the Revised Code of Ohio, that on the 12th day of September, 2012 and the 19th day of September, 2012, the Delinquent Land Tax List will be published in the Springfield News-Sun, a newspaper of general circulation in Clark County.
This list will contain the names of owners of all lands upon which the real estate taxes, assessments, recoupment charges, penalties and interest, or either, remain unpaid at the August 2012 tax settlement, and still remain unpaid.
An interest charge will accrue on accounts remaining unpaid after the last day of November 2012 unless the taxpayer enters a written Delinquent Contract to pay such taxes in installments.
Installment payments may be made in accordance with a written Delinquent Contract with the Clark County Treasurer.
Installment payments WILL NOT prevent the publication of the balance of unpaid taxes, assessments, recoupment charges, penalties and interest.
PREVENTION OF PUBLICATION
Payment of taxes, assessments, recoupment charges, interest and penalties, IN FULL, if made no later than 12:30 p.m. on the 7th day of September, 2012 will eliminate those land owners names from publication on September 12, 2012, and payments made no later than 12:30 p.m. on the 14th day of September, 2012 will prevent publication on September 19, 2012.
JOHN S FEDERER
CountyAuditor, Clark County, Ohio
Auditor John S. Federer wishes to thank the citizens and taxpayers of Clark County for their overwhelming response to the residential data collection effort with respect to the 2013 Property Reappraisal. “All residential property data collection has been completed and the information obtained is now being reviewed to ensure that the Auditor’s office has complete and accurate records,” Federer said. “I want to thank the community for their participation and diligence in assisting us with this important process. It is vital that the information be as accurate as possible.”
The second phase of the project involves gathering information concerning commercial properties. A letter is being prepared requesting economic information on lease-type properties. This information will be analyzed and used to develop market income data for the application of the income approach to value.. It is important to note that the letter will appear on County Auditor letterhead; however, all information will be sent to Tyler Technologies, Inc., a highly skilled and professional mass appraisal firm, under contract to assist the County Auditor in the state-mandated reappraisal. “Please be assured that all information will be held in the strictest confidence. We want to make the commercial property owners aware that these requests are being sent out, and we invite your participation in this process,” said Federer.
“To the best of our knowledge, this commercial mailing process is new to Clark County,” explained Federer. “Our intention is to work hard to communicate to the constituents where we are in this process and why it is important. I am looking forward to a quality outcome of our 2013 Reappraisal, and it is an honor for me to work for the citizens and taxpayers of Clark County.” As always if there are any questions, please call the Auditor’s Office at (937) 521-1878.
Clark County Auditor has announced that property owners wishing to challenge their property’s value have until Monday April 2nd to file an appeal with the Auditor’s office. Petitioning property owners will receive at least a twenty day notice of their scheduled hearing. The Board of Revision adjusts values not tax dollars. The Board of Revision has three members; the County Auditor, the County Treasurer and the President of the County Commissioners or their designees. To contest your valuation you must file a complaint form at the County Auditor’s office, with the Board of Revision, between January 1 and April 2 of the current year. Complaint forms and information packets can be obtained in the Auditor’s Office at 31 N Limestone at the AB Graham Building or by calling (937) 521-1878.
First half Real Estate tax bills are being sent out and the Clark County Auditor’s office is ready for the thousands of questions that taxpayers have concerning their bill. “Every time bills are sent out, calls start funneling in asking questions as to why their bill is different” said John S. Federer, Clark County Auditor. This time will be no different. Property owners in Clark County will pay higher taxes than they did for the same period last year because voters supported social service and park board levies. The cumulative effect of those levies passed will cost, on average, residential property owners an additional $92.87 per $100,000 in value according to the Clark County Auditor’s data.
Homeowners of a $100,000 valued home will owe $482.86 in taxes for county agencies in the coming year. In 2010, the amount owed was $389.99 for that same $100,000 value. These figures include only county-wide levies and not levies for libraries, schools or other local needs.
Children Services (DJFS) and the Clark County Park District account for $126.00 or 26.09% of the county’s current year total property tax bill for that homeowner, again excluding libraries, schools and other local needs.
Clark County Treasurer, Stephen T. Metzger, mailed out property tax bills for 2012 last week to 44,480 homeowners who do not have their property taxes rolled into an escrow account.
An additional 19,750 property tax bills were sent to banks and other escrow agents for the homeowner. Those homeowners can check their taxes due by looking them up by their address, using the Clark County Auditor’s website, www.clarkcountyauditor.org.
Ohio State law requires the tax bills to be sent no later than 20 days before they are due. Clark County’s due date for the first half year payment is February 10, 1012. The second half payment is due July 13, 2012.
The Auditor’s office establishes the values for taxation, the Treasurer’s office is responsible for collection of taxes and the State of Ohio, Department of Taxation sets all property tax rates. As property values increase and/or decrease, levies are adjusted and can be reduced or charged the full millage based on the value trends in the marketplace. If property values increase, the Ohio Department of Taxation rolls back voter approved property tax rates to prevent agencies from gaining a windfall. If property values decrease, the Ohio Department of Taxation will adjust accordingly the other way to insure the appropriate levies have required funding.
In the prior tax year there were 7 county-wide levies that received a reduction factor. In this tax year, there were 5 county-wide levies that received the same tax consideration.
“Our desire is to assist the homeowner in understanding their recent tax bill” explains Federer. The Auditor’s office is willing to help explain any questions resulting from your bill. We want to share why differences take place. Should you have questions, please contact the Clark County Auditor’s office, Real Estate Department, at 521-1891.
Data collectors will begin gathering information on properties in Clark County beginning mid July. This is the first phase of the Clark County Property Reappraisal. A visual appraisal of each parcel of property is mandated by the state once every six years to “ensure fair and accurate values.”
During this phase, locally hired data collectors will go door to door, collecting information about each property such as age, type of basement, number of rooms, baths, type of heat, and anything that is unique to the building. At a later phase, professional appraisers analyze the data collected and establish the estimated fair market value using all the information gathered.
“The data that supports this valuation is most important to insure a quality outcome. I am pleased that we are able to hire local citizens to assist the office in this important process to the taxpayers of Clark County,” Auditor John Federer said.
All data collectors and other field personnel are trained professionals and can be identified by ID badges, which must be visible. All project personnel have also submitted personal and vehicle information that is listed with local law enforcement and the Auditor’s office.
Assessment notices will be mailed near the end of the reappraisal. Taxes based on the new assessment will not be due until 2014. Ohio law offers property owners the opportunity to appeal their property valuations. Information about the appeals process will be included with the new value for each property.
Auditor Federer encourages residents to visit the offices’ website to assist in the process of ensuring accurate data of their property. Go to www.clarkcountyauditor.org and click on the
“Dwelling Card Info” to complete the questionnaire.
Clark County hired Tyler Technologies’ CLT Appraisal Services to conduct the reappraisal project. Tyler’s CLT Appraisal Services is a highly respected, reliable company that has been a pioneer in the mass appraisal profession since 1938.