Each request for public records should be evaluated for a response using the following guidelines:

Although no specific language is required to make a request, the requester must at least identify the records requested with sufficient clarity to allow the public office to identify, retrieve, and review the records. If it is not clear what records are being sought, the Auditor must contact the requester for clarification, and should assist the requester in revising the request by informing the requester of the manner in which the office keeps its records.

The requester does not have to put a records request in writing, and does not have to provide his or her identity or the intended use of the requested public record. It is this office’s general policy that this information is not to be requested. However, the Auditor may ask for a written request and may ask for the requester’s identity and/or intended use of the information requested if (1) it would benefit the requester by helping the public office identify, locate or deliver the records being sought, and (2) the requestor is informed that a written request and the requesters identity and intended use of the information requested are not required.

Any denial of public records requested must include an explanation, including legal authority. If portions of a record are public and portions are exempt, the exempt portions are to be redacted and the rest released. If there are redactions, each redaction must be accompanied by a supporting explanation, including legal authority.

Costs for Public Records

Those seeking public records will be charged only the actual cost of making copies.

The charge for paper copies is $.10 cents per page or the amount required by law.

The charge for downloaded computer files to a compact disc is $1.00 per disk or the amount required by law.

There is no charge for documents e-mailed.

Requesters may ask that documents be mailed to them. They will be charged the actual cost of postage and mailing supplies, in addition to the charges set under the costs for public records section.

Public Record Request Form

The Clark County Auditor’s office handles requests for information via telephone, 937-521-1888; fax 937-328-4579; and walk-in inquiries in our office on the second floor of the A.B. Graham Building, 31 N. Limestone Street, Springfield, Ohio.

You may also mail a request to:

Clark County Auditor
Attn: Tanya Schilling
31 N. Limestone Street
Springfield, OH 45501-1325