The County Auditor is the Chief Fiscal Officer in each County. It is his/her responsibility to account for the millions of dollars received each year by each County and to issue warrants (checks) in payment of all County obligations, including the distribution of tax dollars to the townships, villages, cities, school districts and library systems as well as other county agencies. The Auditor’s General Accounting Department is the watchdog over all county funds and maintains the official records of all receipts, disbursements and fund balances.
It is the Auditor’s responsibility to serve as the paymaster for all County employees.
The Auditor also distributes motor vehicle license fees, gasoline taxes, estate taxes, fines and local government funds in addition to real estate, personal property and manufactured home taxes.
As Chief Fiscal Officer in each county, the Auditor is required by law to prepare the County’s annual financial report. Most counties prepare a Comprehensive Annual Financial Report (CAFR).
The Auditor’s Office Department of Accounting and Payroll consists of a staff of six. This division is responsible for the Accounting, Payroll and Financial Reporting of the County and its agencies.
At the end of December 2013 Clark County had 1200 active employees in the payroll system. During 2013 a total of 31,417 direct deposit statements issued. Some of the responsibilities of the Payroll Department include:
Input all current bi-weekly payroll information, to include hours, employee deductions, and benefits; Report and pay all necessary payroll withholdings in a timely manner; Maintain all current and prior payroll files; File all required tax forms and process W-2′s; Processing of employee pay through direct deposit.
The Payroll department is also responsible for the maintenance and reporting of all employee voluntary deductions. Those deductions include but are not limited to:
Ohio Public Employees Deferred Compensation Plan; County Commissioners Association Deferred Compensation Plan; PERS buy back; Union dues; United Way; Health, Dental and Vision Insurance; Life Insurance; Health Care and Dependent Care Spending.
The Accounting Department of the Auditor’s Office is responsible for the processing of all non-payroll obligations of the County and it’s agencies. During 2013 a total of 28,950 general warrants were paid out. Some of the responsibilities of the Accounting Department include:
Processing of vouchers/invoices; Approval of purchase order request; Budgetary Compliance
Vendor maintenance; Distribution of all taxes and local government and local government revenue assistance; Payment of all general obligation debt of the County Financial reporting of the County and all County agencies; Filing of all required tax forms and processing of 1099′s.
The County Auditor’s Office is seperated into multiple divisions to better serve your needs. Please click on the links to the left side of this page to visit each division. On these pages you will find out about the division, meet the current staff and retrieve contact information in case you need to contact the staff regarding a question or concern.