County seeks bids for financial system

Posted August 2nd, 2013 in Auditor's Office, Finances by John Federer

Sealed proposals will be received by the Board of County Commissioners, Clark County, Ohio, in the Office of the Clerk to the Board of County Commissioners, 50 East Columbia Street, P.O. Box 2639, Springfield, Ohio 45501, UNTIL THURSDAY, AUGUST 22, 2013, AT 10:00 A.M. for the Clark County Accounting and Payroll System.

Notes of Pre-Proposal Conference 7-25-13

 Request for proposal documents are on file at, and may be obtained from, the Auditor’s Office, Clark County, Ohio, 31 North Limestone Street, Springfield, Ohio 45502. Contact Bob Vanderhorst at 521-1871 or bvanderhorst@clarkcountyohio.gov  to obtain proposal documents.

 Each proposal shall contain the full name and address of each person or company submitting the proposal.  All proposals must be submitted to the Clerk’s Office of the Board of County Commissioners, County Offices Building, 50 East Columbia Street, P.O. Box 2639, Springfield, Ohio, 45501-2639, NO LATER THAN THURSDAY, AUGUST 22, 2013 AT 10:00 A.M.  Proposals will be opened by the Clerk in public session at approximately 10:00 A.M. on August 22, 2013 in the Commission Conference Room, Fifth Floor, County Offices Building, 50 East Columbia Street, Springfield, Ohio.  Proposals are to be clearly marked on the outside of the envelope in the lower left hand corner “RFP for the Clark County Accounting and Payroll System”. The name and address of the person or company submitting the proposal shall also appear on the outside of the envelope.

 The County reserves the right to reject any and all proposals and to waive any defect in a proposal that does not materially alter the proposal.

 Please note the County is exempt from all Federal, State, and Local Sales and/or Excise Taxes.

 Attention to all persons or companies submitting proposals is called to the following requirements: compliance with Equal Employment Opportunity policies; signing of Non-Collusion Affidavit, Personal Property Tax Statement, Non- Discrimination Form, and Affidavit in Compliance with Section 3517.13 of the Ohio Revised Code, and their return with the proposal.  The person or company submitting the proposal that is accepted must also submit a performance bond and meet the County’s insurance requirements (requirements are included in the request for proposals documents).

 The proposal shall be accompanied by a bond or certified check, cashier’s check, or money order on a solvent bank or savings and loan association.  Proposal security furnished in bond form shall be in the full amount of the bid, which shall be issued by a surety company or corporation licensed in the State of Ohio to provide said surety.  Proposal security in the form of a certified check, cashier’s check, or money order shall be in an amount equal to five percent (5%) of the proposal cost, made payable to the Board of Clark County Commissioners.  Failure to submit a proper Proposal Guaranty will automatically invalidate the bid.

You may view this notice on the Board of Clark County Commissioners web site by going to www.clarkcountyohio.gov and clicking on the Notices/Hearings link or you may enter http://www.clarkcountyohio.gov/bids.aspx.   This notice will also be posted on the State of Ohio Public Notice Website.  You can view it by visiting http://publicnotice.ohio.gov/.

By order of the Board of County Commissioners, Clark County, Ohio

Megan Lokai, Clerk

News-Sun: July 18, 2013